Maximize the accuracy and timeliness of your expense processes

What is NetSuite Expense Management?

NetSuite SuiteProjects expense management solution automates and simplifies the entire expense cycle, including reporting, submission and approval, while integrating with project accounting and invoicing. By managing the entire process in a single solution, it becomes easy to seamlessly track and submit expenses for rapid reimbursement and client billing.

Manage Expenses Anytime, Anywhere

Don’t let expenses pile up. The NetSuite mobile app makes creating and submitting expense reports after completing a job or task quick and easy — on any device, from anywhere.

NetSuite gave us the ability to have not only the SuiteProjects module but also a manufacturing module, all live in one ERP.

Ryan Winton
Business Analyst, Oakhurst Signs

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NetSuite Expense Management Benefits

NetSuite Expense Management Benefits
  • Power Employee Productivity. Submit expenses from anywhere via web browser or mobile device.
  • Flexible and Customizable. Customize workflows and approval processes to meet your unique business, project accounting and expense management needs.
  • Increase Accuracy and Efficiency. Expenses automatically flow into NetSuite ERP, eliminating double entry of expense reporting data.

NetSuite Expense Management Features

Expense reports are one of the most-used touchpoints of your professional services automation solution. NetSuite’s easy-to-learn interface makes this weekly task effortless, improving timeliness and accuracy.

Expense Entry

Customized business rules for expense management enable companies to consolidate expenses from multiple projects into a single report or enter expenses on a project-by-project basis. Sort expenses down to the task level for more accurate reporting.

Expense Entry

Approvals and Workflows

Track expense reports throughout the project submit/approve lifecycle. View an auditable history for each report, and create approval alerts for overdue expenses. Get notified when new expenses are entered against a project and are ready for approval, and track expenses via NetSuite’s interactive project dashboards for easy visibility.

Approvals and Workflows

Credit Card Integration

American Express charges are automatically imported into NetSuite when a corporate AmEx card is used. These charges can be added to existing expense reports, with the ability to edit details such as date, description, category and amount. Automatically generate payments to American Express as expenses are approved.

Credit Card Integration

Mobile Support

After completing a job or task, employees can use a mobile device to immediately create and submit expense reports. Directly upload images of receipts, view timesheet entries, manage approvals and easily take action on tasks while on the road or out of the office so that projects continue to move forward without backlogs of administrative tasks.

Mobile Support

Challenges NetSuite Expense Management Solves

Challenges NetSuite Expense Management Solves
  • Manual Expense Tracking in Spreadsheets. Easily view project expenses in the SuiteProjects dashboard, and enter and manage expense reports in one system.
  • Disjointed Approvals Process. Check, approve and allocate expenses in one solution. Approvals and notifications are sent directly to relevant stakeholders.
  • Poor Forecasting and Reporting. Easily forecast expenses against project budgets to get more accurate insights and meet profitability goals.
How Much Does NetSuite Expense Management Cost?

How Much Does NetSuite Expense Management Cost?

Companies of every size, from pre-revenue startups to fast-growing businesses, have made the move to NetSuite. Looking for a better way to run your business but wondering about the cost?

Users subscribe to NetSuite for an annual license fee. Your license is made up of three main components: core platform, optional modules and number of users. There is also a one-time implementation fee for initial set up. As your business grows, you can easily activate new modules and add users — that’s the beauty of cloud software.

Expense management capabilities are included with the NetSuite SuiteProjects module.

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Data Sheets

Access specifications, features and benefits of NetSuite expense management.

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