NetSuite Expense Management

Maximize accuracy and timeliness of your expense processes

What is NetSuite Expense Management?

NetSuite expense management capabilities automates and simplifies the entire expense management cycle, including expense reporting, submission and approval processes, while integrating with project accounting and invoicing. By managing the entire process in a single solution, it becomes easy and seamless to track and submit expenses for rapid reimbursement and client billing.

Manage Expenses Anytime, Anywhere

Don’t let expenses pile up. The mobile app makes creating and submitting expense reports after completing a job or task on your mobile device quick and easy.

With NetSuite, we are able to see any potential issues ahead of time, which allows us to become very proactive rather than reactive.

Rebecca Ostrom
SVP Finance & Operations, W2O Group

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NetSuite Expense Management Benefits

Bolster Productivity. Stay connected and maximize cash flow by immediately submitting expenses against projects from a web browser or mobile device.
Flexible and Customizable. Customize workflows and approval processes to meet your unique business, project accounting and expense management needs.
Increase Accuracy and Efficiency. Tie expenses seamlessly to project accounting, eliminating double entry of expense reporting data, customer billing, and managing foreign currency conversions.
Gain Visibility and Control. Track the progress of open, pending, and approved expenses, putting visibility and control into the hands of users.

NetSuite Expense Management Features

Expense reports are one of the highest touchpoints of your professional services automation solution. By designing a simple, easy to learn interface we make this weekly task easy, improving adoption and accuracy.

Expense Entry

Customize business rules for expense management, consolidate expenses from multiple projects into a single expense report or enter expenses on a project-by-project basis. Create and submit expenses down to the task level for more accurate reporting.

Approvals and Workflows

Track expense reports through the project submit/approve lifecycle. View an auditable system history for each report and create overdue expense report approval alerts. Get notified when new expenses are entered against a project and are ready for approval. Track expenses through the interactive project dashboards for easy visibility.

Multicurrency Support

Work more efficiently with multicurrency support. Easily configure up-to-date currency exchange and VAT rates for international expenses to gain an accurate picture of project costs. Foreign currency is automatically converted using daily rates and tracked by expense item and receipt.

Credit Card Integration

American Express charges are automatically imported into NetSuite when the corporate AMEX card is used. These charges can be added into existing expense reports with the ability to edit details such as date, description, category, and amount. Expenses can be submitted and approved, which will automatically generate payments to American Express.

Mobile

Use your mobile device to create and submit expense reports after completing a job or task. Directly upload images of receipts, view time entries on a timesheet, and manage approvals. Easily action tasks on the road or while out of the office so that projects can continue to move without backlogs on administrative tasks.

Challenges NetSuite Expense Management Solves

Manual Expense Tracking in Spreadsheets. Track project expenses in the project dashboard and enter expense reports in one system.
Disjointed Approvals Process. Check, approve, and report expenses in one solution for a unified view of expenses, get approvals notifications sent directly to the relevant stakeholders.
Limited Expense Tracking Capabilities. Benefit from built-in or customer business rules so that expense management can be an automated and integrated part of project work.
Poor Forecasting and Reporting. Easily forecast expenses against project budgets to get more accurate and profitable project performance.

Faster Time to Value

NetSuite has packaged the experience gained from tens of thousands of worldwide deployments over two decades into a set of leading practices. These practices pave a clear path to success and are proven to deliver rapid business value and get you live on NetSuite in a predictable timeframe. Intelligent, stepped implementations begin with sales and span the entire customer lifecycle, so there’s continuity from sales to services to support.