NetSuite Sourcing Management Software

Manage your requisitions and vendors, process RFQs, establish contracts and enforce procurement policies

What is NetSuite Sourcing Management?

NetSuite sourcing management capabilities help you select vendors able to supply the quality of goods you expect at the price you need to maximize profits. Sourcing management simplifies the sourcing process, ensuring all vendors receive the same information to submit their quotes. Once selected, sourcing management centrally manages all communications with vendors, ensuring a clear exchange of information and avoiding costly mistakes.

RFQs Made Easy

Manage the entire request for quote (RFQ) process — from gathering requirements to selecting vendors, communicating specifications and receiving bids — in one place. Submitting specifications for a project to multiple vendors and then reviewing all proposals together saves time and ensures that you select the right supplier for the job.

We use NetSuite for absolutely everything: for assisting sales teams and providing personalized quotes to customers, for driving materials requirements, communicating with suppliers, processing production orders and delivery notes. It’s extremely user-friendly and does whatever we want it to do.

Jennifer Heitt
Financial Controller, Platinum Stairlifts

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NetSuite Source Management Benefits

Drive Profitability. Review all quotes together and see all the projects a vendor is working on means buyers have the information necessary to negotiate optimal terms.
Increased Visibility. All vendor information and projects are located within the vendor record, ensuring buyers can easily access relevant data.
Simplified Buyer Processes. By using existing purchase contracts and an open PO, buyers reduce lead times and minimize manual effort.
Vendor Performance Tracking. Easily track on-time deliveries, defect rates and prices in the vendor scorecard.

NetSuite Sourcing Management Features

Maximize profitability, simplify purchasing and ensure clear communication between requester, buyer and vendor with NetSuite sourcing management.

Vendor Management

The vendor portal centrally manages all aspects of supplier relations by simplifying communications and providing a way to continually track performance. Built-in reports make it easy to see a full picture of a business’s vendors: How much is owed, bills that need to be paid and what purchase orders are outstanding and completed.

Request for Quote (RFQ)

NetSuite’s RFQ feature allows users to easily manage everything from one screen — from gathering requirements, selecting vendors and communicating specifications to receiving bids and updating pricing. Once a supplier is selected, all information is automatically updated in the vendor and item records. Users can also create purchasing contracts and utilize workflows in cases where approvals are required.

Purchase Contracts

NetSuite’s purchase contracts feature makes it easy for purchasing managers and buyers to apply contracted terms, pricing and delivery schedules when acquiring materials. Contracts may be established manually or automatically during the RFQ process and can also be created for future dates with automatic activation. Define minimum and maximum spend, and keep track of the total amounts purchased, billed and received.

Blanket Purchase Orders (POs)

Improve supply chain efficiency and accuracy — and potentially reduce procurement spending — by using blanket purchase orders. Blanket POs define a predetermined price for a set quantity of items you will buy from a vendor during a given time period. When orders originate from the blanket purchase order, any delivery schedule released by the buyer that falls within the effective dates of the blanket PO uses the contracted pricing and terms. And, purchase orders associated with scheduled deliveries can be released at the time the blanket purchase order is created or later, as needed. Future orders may be released either manually as determined by buyers or automatically based on item lead times.

Challenges NetSuite Sourcing Management Solves

Vague Requirements. Ensure all necessary information to submit an RFQ — including price, quantity and date needed — is readily available to all parties.
Inefficient RFQ Process. Automating processes makes it easy to submit your specifications for a project to multiple vendors and review all proposals together.
Poor Vendor Communication. The vendor portal provides a hub for vendors and buyers to communicate and collaborate and keeps all relevant project details in one place.
Manual PO Processes. Leverage existing purchasing contracts and blanket POs to issue new POs.
Subpar Vendor Performance. Track key KPIs in the vendor scorecard so you can hold suppliers accountable and negotiate better terms.

How Much Does NetSuite Sourcing Management Cost?

Companies of every size, from pre-revenue startups to fast-growing businesses, have made the move to NetSuite. Looking for a better way to run your business but wondering about the cost?

Users subscribe to NetSuite for an annual license fee. Your license is made up of three main components: core platform, optional modules and the number of users. There is also a one-time implementation fee for initial setup. As your business grows, you can easily activate new modules and add users — that’s the beauty of cloud software.

Source management capabilities are included with NetSuite Procurement, which is available as an add-on module.

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