7 Questions Retailers Should Ask Themselves Before Buying POS Software

Kelly Scott, Retail Industry Marketing Lead

October 1, 2019

With names like Shopify, Revel and Square, modern point of sale (POS) systems are the cornerstone of every brick and mortar retailer; but they don’t go far enough. POS systems used to be considered just a cash register; a tool to take customers’ money. Brick and mortar stores were just like an island; disconnected and static.

Today, many retailers still struggle to deliver a truly connected and unified omnichannel experience for their customers; even with a modern POS system running in their stores. This presents major challenges in a retail environment where empowering shoppers requires being able to leverage new channels and technologies that help retailers reach customers in the right place at the right time. The problem is that many companies rely solely on POS systems to make that happen. To avoid this trap, retailers should ask themselves these seven important questions before investing in or upgrading a POS:

  • Is our current POS system doing more harm than good? A POS system tracks payments, orders, invoices, discounts and other retail-centric data. What static or outdated POS systems don’t do is allow retailers to deliver a modern, digital shopping experience in an era where doing so can mean the difference between staying solvent or winding up in the Blockbuster/Borders/Circuit City bone pile. Other POS-related pain points that retailers grapple with include:
  • The system is old and difficult to change (taking weeks or even months to modify).
  • It doesn’t let retailers offer options like “buy online, pickup in store.”
  • No flexible fulfillment options (i.e. pickup at another store, purchase in store but have the item shipped, etc.).
  • It’s unable to manage pricing and promotions.
  • Disparate systems/batch processes/manual processes create data issues.
  • It can’t effectively report on store/sales performance.
  • Are we satisfying modern customer expectations? Outdated POS point solutions come up short when operational agility and responsiveness to consumer trends become must-haves. This may have been easy to overlook just 10-15 years ago, when online retailers had yet to start carving out their part of the retail piece, but today’s retailers need a holistic business management platform that incorporates inventory management, order entry, order processing, warehouse management, customer relationship management, sales, financials and the myriad other functions crucial to running a successful retail entity. Retailers that are considered “leaders” in delivering the best customer experience outperform the “laggards(opens in new tab)” by a factor of 4X. With all retailers competing with Amazon—which controls 40% of all ecommerce sales—to capture consumer spend, companies need this holistic approach.
  • How long will it last? It’s no longer enough to roll out bulky, outdated hardware for POS systems (think boxy cash drawers, large IBM monitors, receipt printers, signature capture devices, etc.). With advances in technology, even the smallest retailers are running their stores on Bluetooth-enabled mobile tablets for scanning, printing and more. Hardware and shopping habits will continue to change, and retailers need to stay ahead of these changes. Where a POS solution might help them solve some current issues, it could also create more challenges in the future—especially if it means not being able to stay ahead of changing technology and customer demands. No longer an island, POS must be part of the overall, connected experience, both for customers and for employees.
  • Are we offering a seamless omnichannel experience? By focusing on the customer experience, delivering seamless brand interactions across all channels, and implementing modern, accurate and efficient back-office operations (i.e., inventory, order management, financials, etc.), brick and mortar retailers can start reducing stockouts, increasing sales and improving productivity levels. 
  • Can we satisfy demand? NetSuite simplifies the execution of supply and demand for retailers. By maintaining transactional, inventory and supply and demand data in a unified system, it helps retailers deliver a true “Buy Anywhere, Fulfill from Anywhere” experience for their customers.
  • Are we competing effectively with large online retailers and online marketplaces? Brick and mortar sellers are in a unique position to be able to differentiate themselves. In a world where expectations of instant personalization and total relevance continue to climb, the retailer that goes beyond simply “knowing” the consumer—and that reaches out and serves that buyer in the physical context that he or she is in at the moment—will receive the highest dividends.
  • Do we have good/accurate inventory visibility? A critical part of the omnichannel equation, inventory visibility has become a core focus for all retailers in an era where customers want to know where their stuff is and when it’s arriving on their doorsteps.
  • If they can’t readily access this information—and if you can’t supply that data quickly—then they will shop elsewhere. For a retailer to be successful in this environment, it needs a clear and accurate understanding of its inventory—something that it can’t get from a basic POS.

If you answered “no” to one or more of these questions, it’s time to rethink your technology strategy, move past just using a POS, and pivot toward an ERP that helps you implement strategic solutions and create a connected, dynamic, and “web-like” in-store experience. NetSuite delivers the modern holistic approach to retail that keeps organizations agile and out in front of what’s coming around the next corner.

Learn more about the importance of a unified POS and ERP system(opens in new tab).

NetSuite has packaged the experience gained from tens of thousands of worldwide deployments over two decades into a set of leading practices that pave a clear path to success and are proven to deliver rapid business value. With NetSuite, you go live in a predictable timeframe — smart, stepped implementations begin with sales and span the entire customer lifecycle, so there's continuity from sales to services to support.

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