What are NetSuite Bill Capture Benefits?

3 benefits of NetSuite Invoice Management are: 1. Single Accounts Payable Solution. No need to manage the payment process in a separate application and then reenter payment details in NetSuite. 2. Reduce Errors and Boost Productivity. Eliminate manual data entry and tedious tasks like coding invoices, chasing internal approvals, mailing checks and reconciling payments. 3. Increase Supplier Satisfaction. Automation helps ensure suppliers get paid on time, resulting in stronger relationships, while giving you more control over cash outflows.

NetSuite Invoice Capture Software

Q: What is NetSuite Bill Capture?

NetSuite’s invoice capture software, NetSuite Bill Capture automates the entire invoice capture process by enabling vendor invoices to be scanned directly into NetSuite. Get invoice data into NetSuite quicker, with fewer errors. Embedded banking services provided by HSBC Bank USA N.A., member FDIC (HSBC) enable you to pay bills directly from NetSuite. As a result, organizations can better control outgoing cash flows and easily scale end-to-end accounts payable (AP) processes.

Get invoice data into NetSuite quicker, with fewer errors

What is NetSuite Bill Capture?

NetSuite invoice capture software capabilities, using NetSuite Bill Capture, lets you email or drag-and-drop vendor invoices directly into NetSuite. Invoices are scanned into NetSuite using AI/ML-based document object detection and optical character recognition (OCR). Bill record fields are automatically populated with the appropriate details, applying intelligent data recognition and learnings from previous vendor invoices to improve accuracy. Bills are automatically matched with associated purchase orders and receiving documents to ensure details are accurate.

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NetSuite Bill Capture helps us ensure the accuracy of our invoice management process by eliminating manual data entry and automating routine tasks like matching invoices with POs.

Miguel Marquez
Assistant Controller, Translational Pulmonary and Immunology Research Center

NetSuite Bill Capture Benefits

Reduce Errors and Boost Productivity. Eliminate manual data entry and tedious tasks like keying and coding invoices to speed up vendor invoice processing.
Quick and Easy Matching. Automatically match invoices with associated POs and receiving documents to ensure pricing, quantities, and totals are accurate.

NetSuite Bill Capture Features

Capture vendor invoices more quickly and with fewer errors by eliminating manual data entry and automating the entire invoice capture process.

Invoice Scanning

Have your vendors email invoices directly to NetSuite, or employees can email or drag-and-drop invoices into NetSuite. NetSuite uses AI/ML-based document object detection and optical character recognition (OCR) to process invoices, eliminating tedious manual data entry. Vendor name, PO number, items ordered, quantity, and pricing are automatically extracted and populate the bill record. Applying learnings from previous bill entries improves accuracy. A split-screen, side-by-side view of the invoice and the vendor bill makes it easy for AP staff to review.

PO Matching

Automatic two- or three-way matching of invoices with associated purchase orders and receiving documents ensures details such as unit pricing, quantity, and totals are accurate.

Approval Routing

Using SuiteApprovals along with NetSuite Bill Capture allows you to route bills to the appropriate person for review and approval. Workflows can be tailored to fit a company's specific requirements, reporting structure, and approval hierarchy. Automated reminders and a mobile-optimized app save time and money by eliminating the need for AP staff to chase down approvers.

Challenges NetSuite Bill Capture Solves

Time-Consuming and Manual Invoice Processing. Manual invoice data entry is eliminated by automating the entire invoice capture process, allowing AP stuff to handle more bills.
Avoid Overpayment, Duplicate or Fraudulant Payments. Automatically match invoices with associated purchase order and receiving documents to ensure pricing, quanity and totals are accurate.

How Much Does NetSuite Bill Capture Cost?

Companies of every size, from pre-revenue startups to fast-growing businesses, have made the move to NetSuite. Looking for a better way to run your business but wondering about the cost?

Users subscribe to NetSuite for an annual license fee. Your license is made up of three main components: core platform, optional modules, and number of users. There is also a one-time implementation fee for initial setup. As your business grows, you can easily activate new modules and add users — that’s the beauty of cloud software.

NetSuite Bill Capture is available as an add-on module and as part of NetSuite AP Automation.

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