NetSuite Gallery ERP

Unite sales, consignments, artist payments, and financials while gaining detailed visibility into inventory, profitability by artist or exhibition, and collector relationships. One cloud platform does it all.

What is Gallery ERP?

Gallery ERP is software that integrates the distinct operational workflows of art sales with core financials, so each sale automatically triggers the requisite inventory updates, payout calculations, and tax handling. Whether tracking a one-of-a-kind creation or a limited-edition series, gallery ERP software provides the provenance documentation, location visibility, and settlement accuracy that art businesses require.

Picture-perfect view of the organization

Collect art sales

NetSuite Gallery ERP links consignment contracts, commission schedules, collector CRM, and exhibition accounting to real-time artwork tracking and dimensional reporting by artist, exhibition, or sales channel. Gallery teams can spend less time reconciling data and more time building relationships.

NetSuite Gallery ERP features

NetSuite Gallery ERP addresses the operational realities of art businesses, providing gallery teams with a single source of truth for every artwork, transaction, and artist relationship.

Accounting software

Automate general ledger entries, accounts payable, and accounts receivable with built-in support for gallery-specific complexities like consignment liabilities and artist reserves.

Financial management

Accelerate daily transactions and the monthly close with automated postings from sales, commissions, and artist payouts. Role-based dashboards show profitability by revenue source, while real-time cash flow views support decision-making.

Global business management

Built-in multicurrency support, regional tax compliance, and consolidated reporting allow galleries to serve international collectors and participate in overseas initiatives. Real-time currency conversion keeps pricing accurate during cross-border negotiations.

Enterprise performance management

Align budgeting, forecasting, and close processes across the gallery. Plan exhibition costs, analyze variances, and model scenarios for new programs or locations within one environment.

Inventory management

Track unique works, editions, and variants with detailed provenance and condition documents. Monitor each piece’s availability while maintaining an auditable chain of custody for insurance and loan documentation.

Order management

Guide transactions from initial quote through final payment with support for partial payments, deposits, and layaway terms. Automated workflows speed invoicing and create a smoother buying experience for collectors and institutions.

Supply chain management

Coordinate the movement of artworks across storage facilities, gallery showrooms, and third-party fair locations. Visibility into shipping timelines and logistics partners helps prevent double bookings.

Warehouse management

Quickly locate works across multiple warehouses using location-based tracking and mobile scanning tools. Inventory condition is recorded at each touchpoint, and availability is updated in real time to support faster sales cycles.

Procurement

Centralize purchasing for framing, crating, and installation services and marketing materials. Track vendor performance, compare costs, and link expenses to specific exhibits or projects so every outlay is visible.

Learn how ERP can simplify your operations

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I don’t think of NetSuite as a vendor, but as a partner. And with NetSuite Advanced Customer Support, I have consultants embedded in my business.

David Libertson, President & Owner, Ronin Gallery

NetSuite Gallery ERP benefits

Profitability insight. Dimensional reporting reveals true margins by artist, show, channel, or salesperson after commissions, shipping, and event costs are applied.
Faster settlements. Contract-linked commission calculations and auto-generated settlement statements reduce payout errors and strengthen artist relationships.
Live inventory visibility. Always know where each piece is and whether it’s available, preventing double sales or missed opportunities.
Better collector experiences. Unified CRM profiles give staff instant access to purchase history, preferences, and outstanding invoices, leading to more personalized service.
Scalable operations. Standard workflows and role-based approvals grow as the business expands. Add artists, locations, or fairs without multiplying spreadsheets.

Challenges NetSuite Gallery ERP solves

Consignment chaos. Replace manual tracking with system-enforced contracts that auto-generate settlement statements tied to each sale.
Inventory uncertainty. Real-time status and location fields eliminate confusion and reduce the risk of double-bookings.
Disconnected systems. By integrating information from POS, accounting, inventory, and CRM systems, data flows are unified and reconciliation becomes automatic.
Commission disputes. Contract-backed calculations paired with complete audit trails help eliminate payout disagreements.
Financial blind spots. Visibility into project accounting and receivables shows true fair ROI alongside real-time cash positions.

SuiteSuccess – Your proven path to success

Leveraging more than 25 years of experience working with tens of thousands of organizations, across all industries and business sizes, our SuiteSuccess customer lifecycle methodology helps customers transform their business. It starts by building an AI-powered, integrated business suite with industry-specific solutions. Then we engage with your business to ensure that we’re addressing your specific needs and guiding you along the way on how to best consume and optimize NetSuite to solve challenges of today and the future. This approach helps ensure customers experience faster time-to-value, better ROI, and greater employee adoption.

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How much does NetSuite Gallery ERP cost?

Companies of every size, from prerevenue startups to fast-growing businesses, have made the move to NetSuite. Looking for a better way to run your business but wondering about the cost?

Users subscribe to NetSuite for an annual license fee. Your license is made up of three main components: core platform, optional modules, and number of users. There is also a one-time implementation fee for initial setup. As your business grows, you can easily activate new modules and add users—that’s the beauty of cloud software.

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