Purchase Order

Internal ID: purchaseorder

Supports Custom Fields

Fields

Internal ID	Type	nlapiSubmitField	Label	Required	Help
approvalstatus	select	false	Approval Status	false	When you use SuiteFlow for purchase approvals, purchase orders and requests include the Approval Status field. The Approval Status field reflects the state of the transaction in the approval process. Purchase orders and requests may have one of the following statuses: * Pending Approval – The purchase has not yet been approved. * Approved – The purchase has been given approval for processing. * Rejected – The purchase approval is refused and the order will not be processed. You may manually select a different status in this field if needed.
availablevendorcredit	currency	false	Available Vendor Credit	false	If you have customized the purchase order to display the Available Vendor Credit field, changing the subsidiary changes the available credit limit value to reflect the currency of the selected subsidiary.
balance	currency	false		false
billaddress	address	false	Vendor	false	By default, NetSuite inserts the vendor mailing address from the vendor record in the Vendor Select field, : * Select New to enter a new address to use for this transaction and save to the associated vendor record. * Select Custom to enter a new address to use for this transaction only. It is not saved with the associated vendor record. * Click the Edit icon to modify an existing vendor address.
billingaddress	summary	false		false
billisresidential	text	false	Shipping address is residential	false
class	select	false	Class	false	If you wish, select the class that applies to this purchase order. Click New to set up a new class. Go to Setup > Company > Classes for details about existing classes.
createddate	datetime	false		false
createdfrom	select	false	Created From	false
currency	select	false	Currency	true	This field displays the vendor Currency used for this transaction. If you use the Multiple Currencies or Multi-Currency Vendors features, you can select any of this vendor's currencies to use on this transaction.
currencyname	text	false	Currency	false
currencysymbol	text	false	Currency Symbol	false
customform	select	false	Custom Form	true	If you customized a purchase order form, select it here, or click New to customize a new purchase order form.
department	select	false	Department	false	If you like, select a department. Click New to enter a new department. Go to Setup > Company > Departments for details about existing departments.
duedate	date	false	Receive By	false	Enter the date by which the items to be ordered are needed.
email	emails	true		false
employee	select	false	Employee	false	If you are entering a purchase request for an employee, select the employee's name here. If this employee has a supervisor, the supervisor must approve this request before it is treated as a purchase order. Click New to set up a new employee record. Go to Lists > Employees > Employees for details about existing employees.
entity	select	false	Vendor	true	Select the vendor for this purchase. Click New to set up a new vendor. Go to Lists > Relationships > Vendors for details about existing suppliers. Note: If you use NetSuite OneWorld and the selected vendor record is shared with multiple subsidiaries, you can select an assigned subsidiary to associate with this purchase order. After you select the Subsidiary, the fields on the Items subtab change to reflect the values associated with the selected subsidiary. In addition, in the Classification section, the Class, Department, Location, Currency, Tax Nexus and other fields also change to reflect the selected subsidiary.
entitynexus	select	false	Nexus	false
entitytaxregnum	select		Tax Reg. Number	false	Select the vendor's tax registration number associated with this purchase order.
exchangerate	currency2	false	Exchange rate	true	The currency's exchange rate is shown in this field. You can edit the exchange rate for this transaction only, or you can update the currency record with the exchange rate you enter here.
externalid	text	false	ExternalId	false
fob	text	false	FOB	false	Enter the location where you technically acquire ownership. For example, if you own goods as soon as they ship and pay the shipping costs from your vendor s location to your own, you might enter Shipping point.
incoterm	select	false	Incoterm	false	Select the standardized term for this transaction. Incoterms are international commercial procurement practices that communicate the tasks, costs, and risks associated with the transportation and delivery of goods. Incoterms define where the customer takes ownership of the product and are typically used for international orders, such as when an item goes through customs or crosses a border.
intercostatus	select	false	Intercompany Status	false	Intercompany Transaction Status can be: * Linked - intercompany order has been paired with an intercompany order in another subsidiary. * Pending - iintercompany order has not been paired with a corresponding order in another subsidiary. * Rejected - intercompany purchase order or vendor return authorization cannot be paired with a sales order or return authorization because it contains incorrect information, such as subsidiary, currency, amount, or other detail.
intercotransaction	select	false	Paired Intercompany Transaction	false	Identifies the intercompany order in another subsidiary that this order is paired with. Order pairs include Sales Order/Purchase Order and Vendor Return Authorization/Return Authorization.
isbasecurrency	checkbox	false	Base Currency	false
lastmodifieddate	datetime	false		false
linkedtrackingnumbers	text	false	Tracking #	false
location	select	false	Location	false	Select a location to associate with this purchase. Select New to create a new location record. Go to Setup > Company > Locations for details about existing locations.
memo	text	true	Memo	false	If you wish, enter a memo to describe this order. It will appear on reports such as the 2-line Purchase Orders register.
message	textarea	false	Vendor Message	false	If you wish, type a message that will appear on the Purchase Order form.
nextapprover	select	false	Next Approver	false	When you use SuiteFlow for purchase approvals, purchase orders and requests include the Next Approver field. The Next Approver field displays the employee who approves or rejects the purchase based on the workflow requirements. You can manually select a different approver in this field if necessary. Note: If you have an approval chain or series of approvers for the same transaction, the value in this field can change during the approval process.
nexus	select	false	Nexus	false	This field shows the nexus of the transaction. NetSuite automatically populates this field based on the nexus lookup logic. You can override the transaction nexus and tax registration number that NetSuite automatically selects by checking the Nexus Override box. When you select a different nexus in the dropdown list, the corresponding tax registration number is automatically selected in the Subsidiary Tax Reg. Number field.
orderstatus	text	false		false
otherrefnum	text	false	Vendor #	false	NetSuite inserts your account number for this vendor as entered at Lists > Relationships > Vendors on the Financial subtab for this vendor's record.
purchasecontract	select	false	Purchase Contract	false	This field displays the purchase contract associated with this order. For details about purchase contracts, click Help and read Purchase Contracts.
returntrackingnumbers	text	false	Return Tracking #	false
shipaddress	address	false	Ship To	false	When you select a customer in the Ship To field in the header of this transaction, the customer's default shipping address autofills this field. If the Ship To field in the header of this transaction is blank, your company shipping address autofills this field. You can view and edit your company shipping address at Setup > Company Information. To change the shipping address that autofills: * Select another address in the Ship To Select field. * Select New in the Ship To Select field to enter a new billing address.
shipdate	date	false	Ship Date	false	Enter the date you expect the items to be shipped.
shipisresidential	text	false	Shipping address is residential	false
shipmethod	select	false	Ship Via	false	Select your shipping method for this transaction.
shipoverride	text	false		false
shippingaddress	summary	false		false
shipto	select	false	Ship To	false	Select the customer you are shipping this order to. Select New to enter a new shipping address.
source	text	false	Source	false
status	text	false		false
statusref	text	false		false
subsidiary	select	false	Subsidiary	false	This field displays the subsidiary associated with this transaction.
subsidiarytaxregnum	select		Tax Reg. Number	false	This field shows the tax registration number of the transaction nexus. NetSuite automatically populates this field based on the nexus lookup logic. You can override the transaction nexus and tax registration number that NetSuite automatically selects by checking the Nexus Override box. When you select a different tax registration number in the dropdown list, the corresponding nexus is automatically selected in the Nexus field.
supervisorapproval	checkbox	false	Supervisor Approval	false	If you have permission to approve this purchase order, check the Supervisor Approval box.
taxdetailsoverride	checkbox		Tax Details Override	false	Check this box to override the tax information on the Tax Details subtab of the transaction. Only roles with at least the Edit level of the Tax Details Tab permission can override the tax details.
taxpointdate	date	false	Tax Point Date	false	Tax point date is a legal requirement in many countries. It is the date of transaction that determines the taxability. It may be different from the transaction date that determines the GL impact. Specific rules then consider the reporting of transactions based on tax point date and other factors.
taxpointdateoverride	checkbox	false	Override	false	Check this box to override the tax point date.
taxregoverride	checkbox		Tax Registration Override	false	Check this box to override the values in the Nexus and Subsidiary Tax Reg. Number fields. Only roles with at least the Edit level of the Tax Details Tab permission can override the values that NetSuite automatically selects in these fields.
terms	select	false	Terms	false	Select the discount terms that will apply to this order. To add additional choices to this list, go to Setup > Accounting > Accounting Lists > New > Terms.
tobeemailed	checkbox	false	To Be E-mailed	false	Check this box if you want to e-mail this purchase order. Then enter the e-mail address in the space to the right of the check box. You can enter multiple e-mail addresses by separating them with semicolons. It is important to separate the addresses with only semicolons, and do not include any spaces.
tobefaxed	checkbox	false	To Be Faxed	false	Check this box if you want to fax this purchase order. Enter the fax number in the space to the right of the check box if it doesn't already appear. To fax NetSuite forms, an administrator must first set up fax service at Setup > Company > Printing, Fax and Email Preferences.
tobeprinted	checkbox	true	To Be Printed	false	Check this box if you wish to save this in a queue of purchase orders to print. Otherwise, you can click Print below to submit and print this purchase order at once.
total	currency	false	Total	false	NetSuite computes the total of line items and then enters it here.
trackingnumbers	text	false	Additional Tracking #	false	Enter the shipment tracking number from the shipping company. If a tracking number is entered in the exact format used by UPS or FedEx and the transaction is saved, the tracking number will show on the transaction as a link to the UPS or FedEx website. You can click the link to check the status of the shipment.
trandate	date	false	Date	true	NetSuite inserts today's date for the posting date of this purchase order. You can type or pick another date. What you enter here determines the date range in which this transaction appears on the Purchase Orders Register. You can select or enter custom date ranges on registers.
tranid	text	false	PO #	false	NetSuite increases the largest purchase order number by one. If you wish, you can type another number. The next PO number will revert to the standard pattern. Note: The maximum number of characters you can enter in this field is 45.
unbilledorders	currency	false		false

Sublists

accountingbookdetail - Accounting Books

Internal ID	Type	Label	Required	Help
accountingbook	select	Secondary Book	false
exchangerate	currency2	Exchange Rate	true

expense - Expenses

Internal ID	Type	Label	Required	Help
account	select	Account	true
amount	currency	Amount	true
category	select	Category	false
class	select	Class	false	If you wish, select the class that applies to this purchase order. Click New to set up a new class. Go to Setup > Company > Classes for details about existing classes.
createdfrom	select	Created From	false
customer	select	Customer	false
department	select	Department	false	If you like, select a department. Click New to enter a new department. Go to Setup > Company > Departments for details about existing departments.
isbillable	checkbox	Billable	false
isclosed	checkbox	Closed	false
line	text		false
linkedorder	select	Linked Order	false
location	select	Location	false	Select a location to associate with this purchase. Select New to create a new location record. Go to Setup > Company > Locations for details about existing locations.
memo	text	Memo	false	If you wish, enter a memo to describe this order. It will appear on reports such as the 2-line Purchase Orders register.

item - Items

Internal ID	Type	Label	Required	Help
amount	currency	Amount	false
assembly	select	Assembly	true
assemblyunits	select	Assembly Units	false
billofmaterials	select	Bill of Materials	true
billofmaterialsrevision	select	Bill of Materials Revision	true
billvariancestatus	text		false
catchupperiod	select		false
class	select	Class	false	If you wish, select the class that applies to this purchase order. Click New to set up a new class. Go to Setup > Company > Classes for details about existing classes.
createdfrom	select	Created From	false
createoutsourcedwo	checkbox	Create WO	false
customer	select	Customer	false
deferrevrec	checkbox		false
department	select	Department	false	If you like, select a department. Click New to enter a new department. Go to Setup > Company > Departments for details about existing departments.
description	textarea	Description	false
excludefrompredictiverisk	checkbox	Exclude From Predictive Risk	false
expectedreceiptdate	date	Expected Receipt Date	false
id	text		false	The internal ID of the transaction line item.
inventorydetail	summary	Inventory Detail	false
isbillable	checkbox	Billable	false
isclosed	checkbox	Closed	false
isvsoebundle	text		false
item	select	Item	true
itemsubtype	text		false	The subtype of the item, for example, whether the item is For Purchase, For Resale, or For Sale.
itemtype	text		false	The type of the item, for example, Inventory Item, Service Item, or Download Item.
landedcostcategory	select	Landed Cost Category	false
leadtime	integer		false
line	text		false	The line ID number of the sublist items on a record. For example, in a purchase order with three items, this will be 1, 2, 3.
linenumber	integer		false	This is often the same as the line ID number, but linenumber is always sequential without gaps in the sequence. For example, if you remove the second line item from a purchase order with three items, and then add another item, the sequence of line ID numbers will be 1, 3, 4. Contrary to this, the sequence of linenumber will be 1, 2, 3.
linkedorder	select	Linked Order	false
matchbilltoreceipt	checkbox	Match Bill To Receipt	false
matrixtype	text		false
options	namevaluelist	Options	false
printitems	text		false
productionenddate	date	Production End Date	false
productionstartdate	date	Production Start Date	false
purchasecontract	select	Purchase Contract	false
quantity	float	Quantity	false
quantitybilled	float	Billed	false
quantityonshipments	float	Quantity On Shipments	false
quantityreceived	float	Received	false
rate	rate	Rate	false
rateschedule	text		false
units	select	Units	false
vendorname	text	Vendor Name	false

taxdetails - Tax Detail

Internal ID	Type	Label	Required	Help
calcdetail	textarea	Details	false
linename	text	Name	false
linetype	text	Line type	false
netamount	currency	Net Amount	false
taxamount	currency	Tax Amount	true
taxbasis	currency	Tax Basis	true
taxcode	select	Tax Code	true
taxdetailsreference	text	Tax Details Reference	false
taxrate	percent	Tax Rate	true
transaction	select	Transaction	false

Tabs

Name	Label
address	Address
custom	Custom
history	History
items	Items
output	Messages
shipping	Shipping
workflow	Workflow

Search Data

Transaction

Transform Types

Target Record Type	Field Defaults
custompurchase
itemreceipt	customform
vendorbill	customform,entity,poids