| Internal ID |
Type |
nlapiSubmitField |
Label |
Required |
Help |
| account |
select |
false |
Account |
true |
Select the bank account that will be used to pay these bills.
For details on accounts, go to Setup > Accounting > Chart of Accounts. |
| apacct |
select |
false |
A/P Account |
false |
Select the Accounts Payable account that will be affected by this transaction.
Click New to set up a new account.
For details on accounts, go to Setup > Accounting > Manage GL > Chart of Accounts. |
| approvalstatus |
select |
false |
Approval Status |
false |
In the Approval Status field, choose one of the following:
* Approved – No further review or approval processing is required before a payment is processed.
* Pending Approval – Bills with a Pending Approval status require that someone with permission must approve the bill before a payment can be processed for it.
* Rejected – The payment cannot be processed further. |
| availablebalance |
currency |
false |
Available Balance |
false |
The Available Balance is displayed for the selected account.
The bank account available balance is calculated as follows:
* Bank account balance - Sum of outstanding in-transit payments = Available balance |
| balance |
currency |
false |
Balance |
false |
NetSuite shows you the balance in this bank account. |
| billpay |
checkbox |
false |
Bill Pay |
false |
Check this box to send this payment online.
You must follow the set up procedure in How Do I Set Up Online Bill Pay before you can use this feature.
The NetSuite basic package includes a set number of bill pay transactions. Click the Charges May Apply link for more information. |
| class |
select |
false |
Class |
false |
Choose a class to associate with this transaction.
Click New to enter a new class.
Go to Setup > Company > Classes for details about existing classes. |
| createddate |
datetime |
false |
|
false |
|
| currency |
select |
false |
Currency |
true |
Select the vendor's transaction currency you want to enter this bill in. |
| currencyname |
text |
false |
Currency |
false |
This vendor's currency is shown in this field.
All currency amounts on this transaction are shown in this currency. |
| currencysymbol |
text |
false |
Currency Symbol |
false |
|
| customform |
select |
false |
Custom Form |
true |
Select the form to use for this payment. Custom forms you have previously created can be chosen. |
| department |
select |
false |
Department |
false |
Choose a department to associate with this transaction.
Click New to enter a new department.
Go to Setup > Company > Departments for details about existing departments. |
| entity |
select |
false |
Payee |
true |
Select the payee for this purchase.
* Select a vendor to pay vendor bills.
* Select an employee to pay an employee expense.
Note: If you have NetSuite OneWorld and you have defined vendor records that are shared with multiple secondary subsidiaries, the Subsidiary field defaults to the vendor’s primary subsidiary for this vendor bill. You can, however, change it to any secondary subsidiary assigned to this vendor.
If the vendor record you select is not shared with multiple subsidiaries, the Subsidiary field defaults to the vendor’s assigned subsidiary.
Go to Lists > Relationships > Vendors for details about existing vendors.
Go to Lists > Employees > Employees for details about existing employees. |
| entitynexus |
select |
false |
Nexus |
false |
|
| exchangerate |
currency2 |
false |
Exchange Rate |
true |
The currency's exchange rate is shown in this field.
You can edit the exchange rate for this transaction only, or you can update the currency record with the exchange rate you enter here. |
| externalid |
text |
false |
ExternalId |
false |
|
| isbasecurrency |
checkbox |
false |
Base Currency |
false |
|
| isintransitpayment |
checkbox |
false |
In-Transit |
false |
Check the In Transit box to designate this vendor payment as an In-Transit Payment.
This defaults based on the setting for the Use In-Transit Vendor Payments by Default preference.
The In Transit box can be checked only when first creating a payment. After the payment form is saved, this setting cannot be changed.
Clear this box if this vendor payment is not an In-Transit payment.
The setting for this field cannot be changed after the form is saved. |
| lastmodifieddate |
datetime |
false |
|
false |
|
| location |
select |
false |
Location |
false |
Select a location to associate with this transaction.
To create a new location, select New.
For details on existing locations, go to Setup > Company > Locations. |
| memo |
text |
true |
Memo |
false |
Enter a memo that shows the vendor's invoice number or your account number.
This appears on the memo line of the check. |
| nextapprover |
select |
false |
Next Approver |
false |
This field displays the employee designated as the approver on the employee record. If no approver is selected, the supervisor approves payments. If both a supervisor and an approver are selected, either can approve the payment. |
| nexus |
select |
false |
Nexus |
false |
|
| payeeaddress |
summary
|
false |
|
false |
|
| payeeaddresslist |
select |
false |
Address To Select |
false |
|
| postingperiod |
select |
false |
Posting Period |
false |
Select the period you want to post this bill payment to.
If a period is closed, you cannot post to that period.
If your transaction is subject to approval, the posting period is set when the transaction is approved. For details, see the help topic Approval Routing, subsection Posting Period for Transactions Subject to Approval. |
| printvoucher |
checkbox |
false |
Voucher |
false |
Check this box to queue a voucher to print for this payment.
After you have entered payments, print vouchers for them at Transactions > Management > Print Checks and Forms > Payment Vouchers. |
| status |
text |
false |
Status |
false |
|
| statusRef |
text |
false |
|
false |
|
| subsidiary |
select |
false |
Subsidiary |
false |
In a OneWorld environment, NetSuite displays the name of the subsidiary associated with the bill in a read-only field. |
| toach |
checkbox |
false |
To ACH |
false |
Check this box to send this payment via ACH processing.
Before you can use this function, you must follow the set up procedures in:
* Set Up ACH Processing
* Set Up Vendor Records for ACH Payments |
| tobeemailed |
checkbox |
false |
|
false |
|
| tobeprinted |
checkbox |
true |
To Be Printed |
false |
Check this box if you wish to save this in a queue of checks to print.
You can also click Save & Print to print this at once. |
| total |
currency |
false |
Amount |
false |
NetSuite will update this amount as you add or edit line items. |
| trandate |
date |
false |
Date |
true |
NetSuite inserts today's date for the posting date of this bill payment. You can type or pick another date.
What you enter here determines the date range in which this transaction appears on the Accounts Payable Register.
You can select or enter custom date ranges on registers. |
| tranid |
text |
false |
Check # |
false |
If you have clicked To Be Printed, you will choose starting check numbers later, when you print those checks. If you are submitting and immediately printing this check, NetSuite increases the largest check number by one. If you wish, you can type another number here, and the next check number will revert to the standard pattern. |
| transactionnumber |
text |
false |
Transaction Number |
false |
This field displays the system-generated number associated with this transaction. |
| unapplied |
currency |
false |
Unapplied |
false |
|